As teams scale, coordinating schedules across multiple people becomes increasingly complex. Collective availability, routings, and balanced meeting loads require dedicated team scheduling software.
Calendly dominates this space, but it's not the only option. Several alternatives offer comparable team features with different pricing structures, interfaces, and feature sets optimized for different team sizes.
This guide examines the leading Calendly for Teams alternatives, with a detailed comparison of Novacal—a scheduling platform designed for small to medium teams prioritizing simplicity and cost-efficiency.
What is Calendly for Teams?
Calendly for Teams is the collaborative version of Calendly's scheduling software. It allows multiple team members to share scheduling links, manage collective availability, and coordinate appointments across your organization.
To access team features in Calendly, you need to subscribe to their Teams plan at $16 per user per month billed annually or $20 per user per month billed monthly. This is their mid-tier offering, sitting between the Standard plan and the Enterprise plan.
Top Calendly for Teams Alternatives in 2026
Before we dive deep, here are the leading alternatives worth considering:
- Novacal - Best for small to medium teams prioritizing modern design and streamlined features, starts at $8 per user per month
- Acuity Scheduling - Best for service-based businesses with payment processing, starts at $16 per month
- Microsoft Bookings - Best for Microsoft 365 users, included with Business Standard at $12.50 per user per month
- Chili Piper - Best for sales teams with advanced routing, starts at $15 per user per month
- Doodle - Best for finding group availability and poll-based scheduling, starts at $8.95 per user per month
Calendly for Teams: Key Features
- Collective event types - Schedule meetings with multiple team members at once
- Team management dashboard - Centralized control for admins
- Custom branding - Remove Calendly branding and add your own
- Routing forms - Direct bookings to the right team member based on criteria
- Round-robin scheduling - Distribute meetings evenly across team members
Beyond these core features, Calendly also offers advanced automation like workflows, SMS reminders, and extensive integrations including native Salesforce support - features that larger organizations often need but can be overkill for small teams.
Why Look for Calendly for Teams Alternatives?
To access collaborative features, Calendly requires upgrading to the Teams plan, which costs $16 per user per month annually or $20 per user per month monthly. For a 5-person team, that's $80-100/month or $960-1,200/year. For a 10-person team? $1,920-2,400/year.
If you're a startup, small agency, or growing business, that's a significant expense—especially when you might not need all the enterprise-grade features Calendly offers.
Many small teams are paying for features they'll never use simply because they need basic team scheduling capabilities.
Novacal: The Best Calendly Alternative for Small Teams
This is where Novacal comes in as the alternative for teams who need solid scheduling features without the premium price tag.
Novacal's Pro plan is $8 per user per month billed annually or $10 per user per month billed monthly and includes all team features out of the box. There's no separate "Teams" tier—everything you need for collaborative scheduling is available at half the price of Calendly.
When to Choose Novacal Over Calendly
Novacal is the better choice if you:
- Have a team of 2-20 people - You'll save 50% compared to Calendly without sacrificing core team scheduling functionality
- Want a modern user experience - Novacal's interface is cleaner and more intuitive than Calendly's legacy UI
- Need core team scheduling - Collective events, routing forms, team availability, and team management without complexity
- Don't need advanced automation - If workflows, SMS reminders, and Salesforce integration aren't critical for your workflow
- Value simplicity and affordability - At $8/user/month (annual) or $10/user/month (monthly), you get all team features with no hidden tiers
When Calendly for Teams Makes More Sense
To be transparent, Calendly is still the better choice for:
- Large enterprises with complex scheduling workflows across dozens or hundreds of users
- Organizations heavily invested in Salesforce - Calendly's native Salesforce integration is robust
- Teams needing round-robin now - Calendly has this feature live (Novacal is adding it soon)
- Complex integration requirements - Calendly has more native integrations and established third-party connections
- Multi-department organizations - Better admin controls for managing scheduling across different teams and departments
Calendly has been around longer and has built automation and integration features for virtually every scheduling scenario imaginable. If you need that depth and automation, it's worth the premium.
Calendly's UI: A Growing Concern
One common complaint about Calendly is that its interface feels dated. The platform was built years ago, and while it's functional, it hasn't kept pace with modern design standards.
Novacal was built from the ground up with a focus on clean, intuitive design. The interface is easier to navigate, settings are more straightforward, and the overall experience feels more polished—something your clients will notice when they book with you.
Making the Switch from Calendly to Novacal
If you're currently using Calendly and considering switching to Novacal, the transition is straightforward:
- Recreate event types in Novacal - Set up your event types, which usually takes 15 to 30 minutes
- Update your links - Replace Calendly links with Novacal links on your website and email signatures
- Notify your team - Brief your team on the new system
Choosing the right scheduling tool comes down to matching features with your team's actual needs. Calendly excels at serving enterprise clients with complex workflows, while Novacal focuses on giving small teams exactly what they need without the bloat. Both are capable platforms—the question is whether you need enterprise features or prefer a streamlined, modern alternative.